This document sets out the terms and conditions between ABDA and you when you register for any event or conference organized by ABDA. By registering for an event or conference organized by ABDA you are agreeing to comply with these terms and conditions. You should read this document carefully. 

Acceptance of policies and registration conditions

The following ABDA Registration Terms & Conditions (the “Terms & Conditions”) apply to all ABDA events. Prior to your registration, you must acknowledge and accept the Terms & Conditions contained herein. Should you not wish to accept the Terms & Conditions you should not register.

Submission of a registration is regarded as affirmation of your acceptance of the Event Terms & Conditions.

How we will use your information

ABDA is committed to data privacy and protecting your personal information. Information on how ABDA collects, processes, and uses your data is included in the ABDA Privacy Policy which is hereby incorporated into these Terms & Conditions.  Additionally, by submitting your email address during the event registration process, you agree that ABDA and its event partners may send you event-related information.  A valid email address is required for all registrations. 

ABDA uses the personal data you provide in this registration for administering your participation in this event.  This may include information about the event’s content, event logistics, payment, updates, and additional information related to the event.

ABDA may disclose your personal data to third party service providers engaged by ABDA to assist in the conduct of the event (e.g. housing bureau, mobile application provider).  Information you provide when registering for or participating in an event managed or co-sponsored by parties other than or in addition to ABDA may be shared with those parties, and the treatment of such information is further subject to the privacy policies of those parties.  Except as described herein, ABDA will not disclose your personal data to any other third party without your consent except where required to do so by law. 

Nondiscrimination policy

ABDA prohibits discrimination, harassment, and bullying against any person for any reason—for example, because of age, ancestry, color, disability or handicap, national origin, race, religion, gender, sexual or affectional orientation, gender identity, appearance, matriculation, political affiliation, marital status, veteran status, or any other characteristic protected by law.

Event conduct and safety

ABDA is committed to providing a safe, productive, and welcoming environment to all participants, including staff and vendors, at ABDA-related events. ABDA has no tolerance for discrimination, harassment, or bullying in any form at ABDA-related events. Participants are expected to adhere to these principles and respect the rights of others.

What To Do If You Witness or are Subjected to Unacceptable Behavior

Participants should report any behavior inconsistent with these principles to onsite event staff. Event staff will be happy to help participants contact venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the event. We value your attendance.

You may also contact ABDA directly to report a concern at eventconduct@ABDA.ca.

Event Conduct and Safety Statement Language

ABDA believes that speech and discourse are fundamental human activities, for which openness, collaboration, and the free flow of talent and ideas are essential. Its meetings, conferences, and other events seek to enable engaging, thought-provoking conversations that support ABDA’s core mission of supporting a successful and viable Depot Network for Albertans. Accordingly, ABDA is committed to providing a safe, productive, and welcoming environment to all participants, including staff and vendors, at ABDA-related events.

ABDA has no tolerance for discrimination, harassment, or bullying in any form at ABDA-related events. All participants have the right to pursue shared interests without harassment or discrimination in an environment that supports diversity and inclusion. Participants are expected to adhere to these principles and respect the rights of others. ABDA seeks to provide a secure environment at its events. Participants should report any behavior inconsistent with the principles outlined here, to on site staff, security or venue personnel, or to eventconduct@ABDA.ca

Liability waiver & release

In consideration of being allowed to register for, and participate in the event, I hereby warrant and represent that I am age 18 or above and freely waive, release from liability, assume all risks, and covenant not to sue ABDA or its members, employees, board members, agents, or volunteers for any expense, loss, damage, personal injury, including loss of life, disability, property damage, or property theft or actions of any kind that I may hereafter suffer or sustain before, during, or after the event, unless said expense, loss, damage, personal injury, including loss of life, disability, property damage or property theft or actions of any  kind is caused by the sole, gross negligence of ABDA.  This Liability Waiver and Release is specifically binding upon my heirs and assigns and is knowingly given.

Service as an invited speaker

If you agree to speak at an ABDA sponsored event, we may share your contact and biographical information with event attendees. Sometimes we may also request a photograph. In other cases, we post on the respective event website information such as your name, employer, physical work address, work email address, as well as a link to your company website and/or professional LinkedIn page available to the public. This is so that visitors to the event website, including event attendees and speakers, can contact you with questions and requests for more information, and to provide feedback if needed. Additionally, speakers may be asked to complete a release agreement or copyright form prior to their presentation.

Third Party Information collection during the event

ABDA event co-sponsors, exhibitors, and other third parties may directly request your personal information at their exhibit booths or presentations.  Providing your information to them is optional, and you should review their privacy policies to address your particular needs and concerns about how they will treat your personal information. 

 If during the event you attend a session or program hosted by an exhibitor other than ABDA, you understand and agree that when you provide personal data, that information will go to a non-ABDA entity and ABDA takes no responsibility for how that company uses your personal information.

Usage of photographic and video material taken at ABDA events

To comply with global data privacy laws, ABDA imposes certain restrictions on the use of multimedia at its events (e.g. photography, video, audio, online streaming, and all future mediums).  An attendee is permitted to use hand-held cameras and/or smart phones to take photographs and capture digital images for personal, non-commercial use, provided the photography is not disruptive. Photographs may not be published, sold, reproduced, transmitted, distributed or otherwise commercially exploited in any manner whatsoever.

ABDA may hire professional service providers (photo/video/streaming/audio) to document and display the event experience.  ABDA may also use social media (e.g. Twitter) to: (i) post real-time photos and videos to its social media feeds; and (ii) display select submissions from those feeds on monitors throughout the event venue.  Attendees and sponsors are encouraged to capture their event experiences and post their own social content from the event (text, photos, audio, video, streaming), provided it does not infringe upon the rights of any attendee, sponsor, third party, or ABDA.  Such infringement would include, but is not limited to, defamation or infringement of intellectual property rights.  In the event an attendee requires a release or permission to protect the rights of a third party, obtaining such a release or permission shall be the sole responsibility of the attendee.   

By attending the event, you acknowledge and agree as follows: (a) ABDA may edit and use footage it captures at the event for marketing and promotional activities and for any other lawful purpose in the ordinary course of its business; and (b) due to the prevalence of mobile recording devices in today’s world, ABDA disclaims all liability for the capture of your image in any multimedia format by other attendees at the event.

General

ABDA reserves the right to change, amend, add or remove any of the above Terms & Conditions in its sole discretion and without prior notice. If one or more of the conditions outlined in these Terms & Conditions should become invalid, the remaining conditions will continue to be valid and apply. These Terms & Conditions apply to all event participants (attendees, speakers, sponsors, exhibitors).

The views expressed by any event attendee, speaker, exhibitor, or sponsor are not necessarily those of ABDA.  All attendees, speakers, exhibitors, and sponsors are solely responsible for the content of all individual or corporation presentations, marketing collateral, and/or advertising.

Date
June 28, 2019
Ver 1.0

Contact Information:
ALBERTA BOTTLE DEPOT ASSOCIATION

17850 105 AVENUE NORTHWEST

EDMONTON, AB, T5S 2H5

CANADA

eventconduct@ABDA.ca